Vestry Minutes

Aug, 2010

Fr. Ryan’s Report:
David Gilkerson’s funeral was held; over 100 people attending.
The Pre-Convention Deanery Meeting was held at St. Paul’s; there was a resolution to have a “Lakota Experience” at the Convention.
The rummage sale was successful, but less sales than last year.

Church Directory will be handed out the next time Dwayne is here.
Confirmation Class will start in August; Bishop is here in October. The classes will be held every other Wednesday, alternating with the youth group activities.
The rectory garage is in place; new door may be needed; photo shows the donated Kratochvil garage being backed down the alley to become the new Rectory Garage.

A new minister (Russ Stewart of the Methodist Church) has taken the lead at the United Faith Campus Ministry. Fr. Ryan and Stewart are planning campus activities.
The Diocesan Convention is set for Sept. 10 -11 in Pierre at the Ramkota.
Jr. Warden’s Report:
The rectory porch is being scraped and painted; painting party for the porch and the garage in Sept.
There was a leak in the north-east basement; attempting to stop inflow with fill, fixing gutters and improving runoff with a “dry bed”; will try this dry bed idea before adding another sump pump.
The Happy Hoer’s are working hard on flower beds.
Siding is needed for the last level of the garage.

The new lighting for the basement will be a new type of energy efficient tube florescent light but will look the same; will be on dimmer switches; cost about $2,000. This is part of our agreement to become part of EPA’s Energy Congregation Network.
Parishioners would like more detail on finances of church; it was decided to put a copy on our web-site and to have extra copies available at the church.
Lynette Taylor will write an article for the newsletter asking for volunteers for an Outreach Committee for St. Paul’s.
Sr. Warden’s Report
Lynnette discussed the issue of background and reference checks for people who work with children at St. Paul’s. The Diocesan office suggested getting a form on-line to use.
Are we doing Sunday school? Fr. Ryan will continue youth group; Jay Van Duch will schedule some activities also.
Treasurer’s Report
There is $795 from the Mary Tritle Memorials earmarked for St. Paul’s Guild.
There will be some memorial money coming from the David Gilkerson family
St. Paul’s pays the utilities on a budget payment plan which will be $70 less each month for next year.
For the first half of the year, we budgeted for expenses of $52,849 and have spent a little less ($51,408). Income from plate and pledge has been about 14% more than anticipated.
Other Reports
The Hospitality Committee is planning the annual Game Feed for October 2.
The Hospitality Committee would like to make a special effort to contact the college students who would be interested in attending St. Paul’s, by handing out information and possibly cookies.

Jay Van Duch presented a several drafts for ads for the Collegian about St. Paul’s.
The Hospitality Committee is in process of figuring out carpeting for the basement. Midstates cost to remove the carpeting is $600. Game feed money from last year and this year could be used for this project.
Old Business
Discussion of Handicapped Access – Mark not here to report. Howard Bonnemann has not been able to contact original architect as yet. Lynnette Taylor suggested contacting an elevator company to see if they would have any ideas on how to get an elevator in St. Paul’s. Lynnette will also talk with Mark to find out what information he has.
Mark Kratochvil was served with a summons as the legal agent for St. Paul’s concerning an abuse case from the 50’s. After investigation it was found that the summons should have gone to the church of St. Paul’s in Vermillion. All paper work has been sent to our insurance company.
Sunday Church Service nursery – an article will be in the newsletter asking for volunteers for a nursery service during church. It was noted that there will have to be background checks done.
New Business
The two big elms in front of the church have been taken down. Mary Lou Berry has ordered 2 oak trees from the city for replacement on the boulevard. Discussion followed concerning not replacing the trees since the view of St. Paul’s was “opened up”. Mary Lou will talk to the City and see if no trees are an option. If we don’t like the idea of not having boulevard trees, we can revisit the issue next year.
There has been a new tree planted in the Church yard.
Columbarium idea – Deacon Judy suggested that St. Paul’s might be interested in having a Columbarium (A vault with niches for urns containing ashes of the dead.) at St. Paul’s. She suggested the old entry way as a possible location. Discussion followed concerning costs, zoning and security.
Other Business
The next Vestry Meeting is set for September 16 at 5:30 p.m.